Setting up Email Account

Last modified: April 1, 2020
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Setting up Email Account on Apple Mail

In order to send and receive email using Apple Mail, you need to setup your account as described below –

Add a New Account

1.Choose Preferences, from the Mail menu.

apple mail-preferences
Select “Preferences”


2. Select Preferences.

3. Click on the Account tab.

4. On the account window, click the + (plus) sign.

apple mail-account tab-plus sign
Click the + (plus) sign


Account Settings

1. Choose Add Other email Account. 

apple mail-account settings-add other email account
Choose “Other Mail Account”


2.Enter your Full Name, or as you would like it to appear on your sent email.

apple mail-account information
Add a Mail Account


3. Enter your Email Address.

4. Enter your email account’s Password.

5. Click the Continue button.

6. A message should appear saying “Account must be manually configured”. Click Next.

Incoming Mail Server Settings

When entering the information for your Incoming Mail Server you will need to decide if you would like to use POP3 or IMAP. POP3 will download and remove all of the emails from our server, whereas IMAP will synchronize the emails between your email client(s) and our server. IMAP is recommended if you will be using this email account with multiple devices since they will all synchronize.

apple mail-Incoming Mail server settings
Incoming Mail server Info


1. Choose your account type. You may select either POP or IMAP.

2. Please enter as the Incoming mail server, replacing with your own domain name.

3. Enter your full email address as the User Name.

4. Enter the Password of your email account.

5. Click Next.

Incoming Mail Server Info
  • For Path Prefix, please enter INBOX.
  • If you are using IMAP, make sure you are using either port 143 with no SSL -OR- port 993 with SSL.
    If you are using POP3, make sure you are using either port 110 with no SSL -OR- port 995 with SSL.
  • Authentication should be set to Password.
SSL Certificate Warning

If you choose to use SSL, you may receive a message warning you that the certificate is not trusted. If you receive this message, follow these steps:

1. Click Show Certificate.

apple mail-SSL Warning-Show Certificate
Click “Show Certificate”


2. Check the box to always trust the certificate.

apple mail-SSL Warning-tick always trust certificate
Tick always trust certificate


3. Click Connect.

Outgoing Mail Server Settings
apple mail-Outgoing Mail server Settings info
Outgoing Mail server Settings Info


1. The Outgoing Mail Server is the same as your incoming mail server. Again, this will be something like

2. Enter your full email address as the User Name.

3. Enter the Password of your email account.

4. You may receive a message saying Additional account information required.

5. For the port number, you can use port 26 with no SSL or port 465 with SSL.

6. Make sure the Authentication is set to Password.

7. Click the Create button.

Complete Set Up on Yosemite OS

If you are running Yosemite you may want to change two options to make sure that your account settings don’t change. These steps only apply to apple computers running Yosemite.

1. Choose Preferences, from the Mail menu.

apple mail-Yosemite OS-Preferences
Select “Preferences”


2. Select Preferences.

3. Click on the Accounts tab.

4. Click on Advanced.

5. Uncheck the option labeled “Automatically detect and maintain settings“.

apple mail-Advanced-uncheck the option
Uncheck the option


6. Now Click on Account Information

7. Under Outgoing Mail Server(SMTP) select the “Edit SMTP Server List” option.

8. Click Advanced.

9. Uncheck the option labeled “Automatically detect and maintain settings“.

apple mail-Account info-Advanced-uncheck the option
Uncheck the option


10. Click OK

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