HOW TO: Migrate emails manually using Outlook.

Last modified: June 5, 2020
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Migrate emails manually using Outlook.

This article describes how to manually migrate emails using Ms Outlook.

There are 3 stages involved;

i. Configure email as POP3

ii. Export email data (PST/OST)

iii. Import email data

i. Configure the email account as POP3

To configure the email, you may refer to this guide.

NOTE: Kindly hold as Outlook may take some time to download all the emails (depending on the mailbox size)

ii. Export and Backup OST/PST from Outlook Email Application

This is the easiest, straightforward and effortless way to export and backup Outlook Emails:

  1. Open and log in on MS Outlook.
  2. Go to File and click on Open and Export followed by Import/Export
  3. On Import and Export Wizard, click Export to a File and click Next.
    export and backup-import-export-wizard
    Select ‘Export to a File’


  4. Select Outlook Data File (.pst). again click Next.
    export and backup-outlook data file
    Select Outlook Data File (.pst)


  5. In case any dialog box appears to save on other location, click on Cancel button.
  6. Type a name for Outlook backup. Click Finish.

Your PST file is saved on hard drive (local device).

iii. Import the OST/PST to New Email account

You will need to remove and add the email account again in Outlook using your new hosting’s mailserver as Host:

  1. Configure the email using the guide provided.
    NOTE: Kindly use new hosting’s mailserver or update the DNS of current mailserver to new server
  2. At the top of your Outlook ribbon, select File.
    import the OST-outlook ribbon select File
    Select File


  3. Select Open & Export > Import/Export. This starts the Import/Export wizard.
    import the OST-open & Export-select import or export
    Select Import/ Export


  4. Select Import from another program or file, and then click Next.
  5. Then, select elect Outlook Data File (.pst) and click Next.
  6. Browse to the .pst file you want to import. Under Options, choose how you want to deal with emails and contacts, then choose Next.
    import the OST-Browse to the .pst file
    Browse to the .pst file and choose the deal under ‘Options’


  7. If you’re importing the contents of your .pst file into your mailbox, choose that mailbox here.
  8. If you’re NOT importing into your mailbox, choose Import items into the current folder. This imports the data into the folder currently selected.
  9. Choose Finish. Outlook starts importing the contents of your .pst file immediately. When the progress box disappears, the import is finished.
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